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Invitation to Bid for the Retrofitting of HVAC System, Access Control and Fire Alarm System At FMC Yola

BID TITLE: Retrofitting of HVAC System, Access Control and Fire Alarm System

ITB No.: ITB/IHVN/GF PPM/002/2021


  1. Introduction

The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, Tuberculosis, Malaria, Research and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.

  1. Purpose of RFB

The purpose of this request is to solicit for bids to facilitate the retrofitting of HVAC system including access control and fire alarm system at FMC Yola with oversight from Institute of Human Virology-Nigeria.

  1. Invitations for Expression of Interests and Bidding

IHVN is soliciting for interests from reputable service providers, suppliers and organizations with relevant experience in carrying out services listed on our RFB during the project implementation period.

To be eligible to participate in the bidding process, interested organization are required to provide the following information:

  • Signed Cover Letter indicating;
  • Company Profile;
  • Proof of registration with Corporate Affairs Commission CAC;
  • All Bidders must include copies of tax clearance certificates for the past three years. i.e. 2018, 2019 & 2020;
  • Verifiable evidence of completing similar jobs successfully in the last 5 years;
  • Expertknowledge and demonstrable working experience on Laboratory equipment maintenance;
  • Technical and human resource capacity and ability to deliver quality job within agreed timelines;
  • Bank Reference Letter;
  • All bidders must indicate their bid validity period. The bid validity period will be 90 days,
  1. Submission Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted.
  • Cost Proposal: IHVN desires that bidders to provide bid formatted in the templates in the BOQ. Bids must be in Nigerian Naira.
  • Delivery Information: Delivery period should be stated in line with the expected project performance period
  • Bid must be in Company’s Letter head, duly signed and stamped by an authorized company representative


  1. Bids which must reach us within two (2) weeks from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.

All interested bidders can download the BID document BELOW

  1. The Institute’s Contacts/Question about the Bid and Bid Deadline:
  • Funding Agency                                      :GF PPM Grant
  • Bid Start Date/Time                               :12th November, 2021
  • Bid Deadline Date/Time                       :25th November, 2021 at 10:00am
  • IHVN contact person                             : Head of Supply Chain Management Department
  • IHVN Technical person on project   : Head of Unit –Technical Team

Institute of Human Virology, Nigeria
IHVN Campus, 6th Floor, Cadastral Zone COO Plot 62, after BAZE University, Off CITEC Road, Abuja-NIGERIA. Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025 Email: [email protected]